ontario parks association

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Training Coordinator Opportunity

  • 19 Feb 2021
  • 26 Feb 2021
  • Cambridge, Ontario
Ontario Parks Association, a registered charity that provides parks related training and advocacy in the province of Ontario, has an immediate opening for a full-time permanent administrative assistant to join us in the role of Training Coordinator. 

As part of our three person staff, you will work Monday through Friday from 8:30 am to 4:00 pm with a half hour unpaid lunch. We are offering a salary of $39,000, with two weeks of paid vacation time.

Please submit your resume and cover letter as one document , with email subject "Training Coordinator" to: Shelley May,  Office Manager, shelley@ontarioparksassociation.ca by Friday, February 26, 2021.

We thank all applicants for their interest, however only those selected for an interview will be contacted.

No phone calls, agencies, or in-person applications please.

We look forward to hearing from you should your experience and skills meet the
qualifications outlined below.


DUTIES AND RESPONSIBILITIES

Administration and Operations
  • General clerical duties – telephone answering, emails, filing, mail distribution.
  • Assist in and assume partial responsibility for the ongoing development and maintenance of Association records, files, archives, databases, directories, etc., including the regular data entry.
  • Assist with monitoring inventory and ordering.
  • Assist the Office Manager in the day-to-day operations of the Association through the provision and maintenance of efficient office procedures and services.
  • Provide program and project related support to the Office Manager and indirectly to the Board of Directors, its committees and special task forces by assisting with the delivery of services to members.
  • Assist in managing the Association website including content writing and updating information.

Education and Training
  • Principal contact person responsible for organizing all education and training programs.
  • Perform all duties related to educational programs, including processing registrations, preparation of registration reports, participant lists, name tags, and tickets for events.
  • Coordinate all aspects of education programs including: marketing; contacting potential participants; location and room booking; catering; organizing AV requirements; dealing with instructors; registration; confirmations; post program reporting; correspondence; file maintenance.
  • Process invoices and payments, monitor/follow-up on AP/AR for training and events.
  • Work with Office Manager in launching new local & regional initiatives.
  • Prepare all training materials for instructors/trainees (course pre-work, course handouts, PowerPoint presentations, post-training materials).
  • Monitor training feedback & evaluations.
  • Maintain training databases.
  • Contact trainees/supervisors when training certificates are expiring/when update courses are available.

Membership Services
  • Assist in updating membership information in database.
  • Assist Office Manager with annual membership renewal, including invoicing.
  • Assist in preparation and distribution of promotional and marketing materials.

Special Projects
  • Assist in all aspects of delegate and exhibitor registration functions for OPA managed educational programs, seminars and conferences.
  • Assist with production of name tags, tickets, etc. associated with OPA sponsored programs and events.
  • Assist, attend and participate in all OPA and OPAF events.

QUALIFICATIONS AND SKILLS
  • Must be self-driven, have excellent organizational skills, be able to work under pressure and handle multiple tasks and changing priorities (all while maintaining a sense of humour!).
  • Must have working knowledge and hands-on experience with computer programs such as Word, Excel, PowerPoint, Google Drive, Webex, and database programs.
  • Must have working knowledge of PC and Mac platforms.
  • Must have excellent telephone manner, customer service, and communication skills.
  • Must have strong interpersonal skills.
  • Must have the ability to work independently or as part of a team.
  • Must enjoy working in a very small office environment.
  • Must have own transportation.
  • Knowledge of social media platforms and strategies would be an asset.
  • Working knowledge of QuickBooks Online would be an asset.
  • Working knowledge of Wild Apricot would be an asset.
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