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  • SUPERVISOR PROPERTY MGMT & MAINTENANCE

SUPERVISOR PROPERTY MGMT & MAINTENANCE

  • 25 Sep 2017
  • 11 Oct 2017
  • City of Toronto

Job Classification Title

SUPERVISOR PROPERTY MGMT & MAINTENANCE

Requisition #

2284842 X

Division

Parks, Forestry & Recreation

Section

Parks

Work Location

ALNESS YARD - FACILITIES OFFICE - 21 ALNESS STREET,BOOTH YARD, 50 BOOTH AVE., 2ND FLOOR

Job Location

Canada-Ontario-Toronto

Job Stream

Parks , Recreation & Forestry

Job Type

Permanent, Full-Time

Salary/Rate

86,795.80 - 101,974.60 / Year

Hours of Work (bi-weekly)

80.00

Shift Information

Mon-Fri; 8hours/day

Affiliation

Non-Union

Number of Positions Open

3

Posting Date

26-Sep-2017

Expiry date

11-Oct-2017

Job Description

 

Major Responsibilities:

Reporting to the General Supervisor, Technical Services, the main function of the Supervisor, Property Management & Maintenance Services is to supervise the provision of specialized and technical services in order to maintain, support and enhance the parklands, facilities, and equipment assets of the City. The primary functions associated with this position include, but are not limited to:

Supervises the activities of staff members and contractors involved in:          

    • Repair/maintenance of outdoor pool filtration systems
    • Repair/maintenance of refrigeration systems for outdoor artificial ice rinks and arenas
    • Repair/maintenance and installation of a varied amount of sports lighting, walkway and parking lot lighting
    • Electrical services for special events, public address systems and sound systems
    • Minor building renovations; arena boards, glass replacement
    • Repairs/maintenance of all park and facility amenities, e.g. painting, sign installations, fencing and welding services
    • Repair/maintenance of all plumbing systems associated with indoor and outdoor pools, splash pads, wading pools, ornamental fountains, computerized irrigation systems and other park water services
  • Supervises vehicle and equipment assets of the division, by ensuring long-range planning, timely repair and maintenance of fleet and equipment
  • Monitors and verifies fleet charges and identifies impact on operating budget
  • Coordinates training programs associated with the operation of division vehicles and equipment
  • Supervises the management and activities of the Division’s stores and warehouse services, courier services, communication services, and yard services
  • Ensures the efficient maintenance of facilities, fleet and equipment, which includes the repair, procurement and replacement of department assets as required. This involves researching innovative and green vehicle, equipment and component replacement options and the preparation of reports, business cases and briefing notes as required. Directs and monitors staff through on-site assessments in the delivery and contracting of Services to provide construction, installations, maintenance and repairs to the Division’s infrastructure and to ensure that it meets legislative requirements
  • Implements detailed plans and recommends policies/procedures regarding program-specific requirements
  • Supervises, motivates and trains assigned staff, ensuring effective teamwork, high standards of work quality and organizational performance
  • Supervises the day to day operation of all assigned staff including the scheduling, assigning and reviewing of work.
  • Recommends staffing resolutions (eg vacation, overtime, performance, discipline, etc) to General Supervisor
  • Provides input into and administers assigned budget, ensuring that expenditures are controlled and maintained within approved budget limitations
  • Conducts building audits to ensure legislative compliance
  • Establishes, implements and monitors performance measures including fiscal and program performance within the District to ensure services are meeting the goals of the Parks, Forestry and Recreation Division
  • Ensures that the infrastructure and physical assets of the Division’s facilities, parks, and equipment are conserved and maintained in a good state of repair and usefulness by identifying needs and managing programs of major maintenance through the capital planning process
  • Reviews plans for capital and current projects to determine materials, equipment and personnel requirements. Prepares cost estimates when required. Ensures budget allocations are adhered to
  • Recommends changes to design plans in resolving possible installation and maintenance problems
  • Maintains computerized records concerning preventative maintenance programs, work performance, inventory, staff evaluation and discipline, timesheets, staff reports and the preparation and monitoring of budgets
  • Communicates with staff across the Division to ensure consistency in delivery of service
  • Responds to emergency and/or priority situations by anticipating problems, making decisions, marshalling and deploying appropriate financial and human resources
  • Provides essential leadership and interdivisional representation with the workplace and community, represents the Division on community and project committees and consults with Councillors and Councillors' Assistants
  • Ensures that value is received for services rendered and received, with internal and external clients and service providers
  • Ensures compliance with the Collective Agreements covering unionized City Workers in C.U.P.E Locals 416 and 79; and Provincial Collective Agreements covering certified Trades staff in Technical Services (Carpenters Local 27, Electricians Local 353, Plumbers Local 46, Painters and Graphic and Sign Writer Local 557)
  • Acts as a Supervisor under the definitions of the Occupational Health and Safety Act, and ensures that adequate training, safety equipment and safe work procedures are in place in order to develop a strong culture of Health and Safety and minimize any Health and Safety issues

Key Qualifications:

  1. Post-secondary education in a discipline pertinent to the job function or equivalent combination of education and experience.
  2. Considerable technical and supervisory experience in scheduling, coordination and supervision of specialized and technical services, divisional asset management.
  3. Considerable experience in property management and maintenance functions (facilities, fleet and equipment) in an operating environment
  4. Considerable experience providing effective work direction including managing performance, motivating and training staff in a unionized environment
  5. Experience in contract negotiations related to service and construction contracts.
  6. Ability to operate as a member of a management team and self- directed work team, work cooperatively with front line staff and bargaining units.
  7. Proficiency in various competencies that include strong interpersonal, customer service, technical, written and oral communication and conflict resolution skills
  8. Effective administrative, planning, human resources, and financial management skills
  9. Proficiency in the use of corporate computer software including Outlook, MS Word and Excel, Fulcrum, Kronos and SAP.
  10. Must possess a valid Ontario Class 'G' driver's license and the ability to obtain a City driver's permit
  11. Must be able to work shifts, weekends and overtime when required.                                  
  12. Familiarity with Ontario Statutes, including Occupational Health and Safety Act, Collective Agreements and related Labour legislation.

Work Location and Number of Positions:

  • 50 Booth Ave. - 2 vacancies
  • 21 Alness St. - 1 vacancy

Please note that all applicants are encouraged to provide a valid email address for communication purposes. Applicants may receive written correspondence regarding this job posting directly to the email address provided on their resume or to the one used to set-up their Candidate Profile if applying on TalentFlow. As an applicant, it is your responsibility to ensure that you check your email regularly. 

The City of Toronto is committed to fostering a positive and progressive workforce reflecting the citizens we serve. We provide equitable treatment and accommodation to ensure barrier-free employment in accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act and the City of Toronto's Accommodation Policy. You can request for accommodation related to the protected grounds at any stage of the City's hiring process, i.e., application, screening, assessment and placement.

If you are an individual with a disability and you need accommodation in applying for this position, please email us at application.accommodation4@toronto.ca, quoting the job ID #2284842 and the job classification title.If you are invited to participate in the assessment process, we ask that you provide your accommodation needs in advance at that time. Please be advised that you may be requested to provide medical/other documentation to Human Resources to ensure that appropriate accommodation is provided to you throughout the hiring process.


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